Best apps for private language tutors (2026): comparison with prices

Apps to organize the students you already have

Apps that organize your students handle bookings, reminders and payments, but none of them brings you new students.

Prices checked on 10th of October 2026. Before looking at any of them, ask yourself how you teach: on your own or with other teachers? Languages only or several subjects? That way you can start ruling apps out.

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  SmartCookie

  Our product

  Language teachers who want bookings, packs, notes and payments in one place

  €19 a month for one teacher

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You already have students and teach languages.
  • You want a calendar, packs, attendance, notes and payments in one tool.

  Skip it if

  • You need a place that brings you new students.
• 

  TutorBird

  Teachers who want scheduling and payments with lesson notes and a student portal

  €16.95 a month for one teacher

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You teach several subjects or work with other teachers.

  Skip it if

  • You want a tool built only for language teachers.
  • You need a place that brings you new students.
• 

  Teachworks

  Schools and academies with several teachers and locations

  See their site (monthly fee plus a fee per lesson for each student)

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You run a small academy.
  • You have several teachers and locations.

  Skip it if

  • You teach on your own, without other teachers.
  • You don't want the cost to go up with every lesson of every student.
• 

  Calendly

  Teachers who only need a booking link

  Free plan, or €12 a month (Standard)

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You only need a link where your students pick a time.
  • You want to start with a free plan.

  Skip it if

  • You want attendance, lesson notes or a student portal.
  • You need lesson packs, which are only on paid plans (not the free one).

Marketplaces to find new students

Marketplaces find you new students and in exchange charge fairly high commissions and set the rules for payment and contact with your students.

Here you play on their turf: the payment and contact rules are theirs, and commissions go up quite often. Read all the terms carefully before signing up. All the commissions side by side in Preply, italki and Superprof commissions.

• 

  Preply

  Online teachers who want new students without advertising

  Commission: 100% of the trial lesson with each new student, then 33% down to 18%

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You want students to find you without you advertising.
  • You don't mind earning €0 from your first trial lesson.

  Skip it if

  • You want to keep the full price of every lesson.
  • You want to teach in person or in groups.
• 

  italki

  Online teachers who want students from many countries

  See their site (variable commission they don't publish)

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You teach online.
  • You want students from many countries.

  Skip it if

  • You teach in person.
  • You want to set your own payment terms.
• 

  Superprof

  Teachers who want a public profile that students in their city can find

  Commission: 10% if you're paid through Superprof, the ad is free

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You want a public profile that students in your city can find.
  • You teach any subject, in person or online.

  Skip it if

  • You want to manage lessons and payments for students you already have.
• 

  Classgap

  Online teachers who want new students and accept a commission that drops the more hours they teach

  Commission: 32% down to 16% depending on the hours you teach; more visibility costs up to 100% of a first lesson

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You teach online and want students to find you.
  • You expect to teach enough hours for the commission to drop.

  Skip it if

  • You teach in person.
  • You want to keep the full price of every lesson.
• 

  Tusclasesparticulares

  Teachers in Spain who want to post a free private lessons ad

  Free ad (see their site for the other terms)

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You teach in Spain and want a free ad that students can message.
  • You want to try a marketplace without paying upfront.

  Skip it if

  • You want to manage lessons, notes and packs for students you already have.

Calendar + spreadsheet

A free calendar and a spreadsheet are enough to manage your first students without spending anything.

The free option, and the one I started with too: a calendar for your lessons and a spreadsheet to track who has paid. It costs nothing and works with a few students. The problem comes at eleven at night, when you're trying to remember whether Marcos paid you by Bizum or just said "I'll do the transfer next week". When you're constantly chasing payments and moving lessons around, this system has already stopped working (even if you don't want to admit it).

• 

  Google Calendar + Google Sheets

  Your first students

  Included with any Google account

  Prices checked on 10th of October 2026. Source

  Pick it if

  • You have few students.
  • You don't want to pay anything.

  Skip it if

  • You're tired of chasing payments by hand.
  • You lose a lot of time on reminders and rescheduling.

The apps compared

This table compares all the apps on price, whether they find you students and how payments work.

The same 10 apps, the same questions.

Comparison of apps for language teachers, prices checked on 10th of October 2026

App	Built for	Price	Does it find you students?	Payments
SmartCookie	Language teachers with their own students	€19 a month for one teacher	No	Card and Bizum through Stripe (0.6% per payment plus Stripe's fee), or you mark bank transfers and cash by hand
TutorBird	Teachers who need scheduling and invoicing	€16.95 a month for one teacher	No	Automatic invoices and online payments
Teachworks	Schools and academies with several teachers	See their site (monthly fee plus a fee per lesson for each student)	No	See their site
Calendly	Booking links for any kind of meeting	Free plan, or €12 a month (Standard)	No	Card or PayPal at booking, payment links and invoices (paid plans only)
Google Calendar + Google Sheets	Anyone starting out	Included with any Google account	No	None, you track them by hand
Preply	Online teachers who want new students	Commission: 100% of the trial lesson with each new student, then 33% down to 18%	Yes	Through the platform
italki	Online language teachers	See their site (variable commission they don't publish)	Yes	Through the platform
Superprof	Teachers of any subject, in person or online	Commission: 10% if you're paid through Superprof, the ad is free	Yes	Through Superprof (10%), or directly with the student
Classgap	Online teachers who want new students	Commission: 32% down to 16% depending on the hours you teach; more visibility costs up to 100% of a first lesson	Yes	Through the platform
Tusclasesparticulares	Teachers in Spain who want to post a lesson ad	Free ad (see their site for the other terms)	Yes	See their site

Paid by Bizum? Heads up: the limits, fees and what the tax authorities see are in our guide to getting paid by Bizum.

Where SmartCookie isn't the best option

SmartCookie isn't the best option if you need new students, run a very large school with several locations and dozens of teachers, only need a booking link or can't pay anything yet.

Heads up: SmartCookie isn't for everyone. Choose something else if:

• You need students. SmartCookie organizes the ones you already have; it doesn't bring you new ones. For that you can use a marketplace (which will keep part of your earnings as commission) or, even better: get out there and find your students in the places where they hang out.
• You run a large school with several locations. Compare it with Teachworks before deciding.
• You only want a booking link. Calendly's free plan does exactly that, though of course it doesn't include any of SmartCookie's other features.
• You can't pay anything yet. That's understandable when you're starting out: a calendar and a spreadsheet cost nothing. However, keep in mind that the time you spend on admin is never paid. How much do you charge for 1 hour of lessons? How many hours do you spend managing your schedule? Is it worth it?