Frequently asked questions

SmartCookie is an app for language teachers that brings your calendar, bookings, lesson notes, student tracking, lesson packs and payments together in one place. It's for teachers who give private lessons on their own (€19 a month) and for teams of teachers and small academies (Teams, €19 per teacher and less from the 4th). 14 days free, no card.

Behind SmartCookie are Martina, a language teacher since 2016, and Óscar, a developer. Martina came up with the idea for SmartCookie after losing hundreds of hours to spreadsheets, notebooks and tools that aren't made for teaching.

SmartCookie is an app designed to cut down on repetitive, boring admin so language teachers can focus more on teaching and less on management. It doesn't find you students: to find them, see how to write an ad for private lessons. For a general overview of the tool, read what SmartCookie is, in detail.

SmartCookie helps language teachers save time by integrating lesson planning, scheduling, note-taking, and student progress tracking into one intuitive app.

Instead of juggling different systems such as spreadsheets, notebooks, messaging apps, and calendar tools, teachers can use SmartCookie to manage everything in one place. This reduces context switching, which is time-consuming and increases stress.

Research suggests that multitasking increases cognitive load due to constant shifting between tasks. SmartCookie helps reduce this friction by centralizing all teaching-related tasks, making it easier for language teachers to stay organized, avoid lost information, and manage their teaching life more efficiently.

SmartCookie is a specialized app for language teachers, whether you teach on your own or in a team of teachers or a small academy, because it is designed specifically around the real workflows of teaching languages.

While other productivity tools are designed for broad use cases, SmartCookie is built on the real experience of a teacher who has taught since 2016, which means its features are adapted to how language teachers actually work.

It focuses on calendar management, scheduling, lesson planning and student progress tracking across multiple levels and types of lessons.

As a result, SmartCookie is more relevant for language teachers and helps them stay organized without having to adapt their teaching methods to a generic tool.

SmartCookie is easy to use for freelance language teachers because it is simple, intuitive, and designed around the way language teachers work without overcomplicating processes.

Many productivity tools include unnecessary features that are too complex and irrelevant for language teaching. SmartCookie focuses only on the tools language teachers actually need, such as calendar management, scheduling, lesson planning, note-taking, and student progress tracking.

This makes it easier for teachers to stay organized without spending time learning a complicated system or dealing with endless setup. You sign in, set up your students and classes, and immediately start managing lessons, notes, and schedules in one place.

No. SmartCookie runs entirely in your web browser, so there's nothing to install. You can access your account from any computer, tablet, or smartphone.

SmartCookie includes all the essential tools freelance language teachers need to manage their teaching in one place. SmartCookie includes:

• Calendar management and scheduling to organize classes and availability in a few clicks, avoiding back-and-forth communication
• Courses section to get a clear overview of all your courses, with a dedicated course panel for each course that contains key details such as your next lesson, students, schedule, and progress tracking
• Quick notes section to keep all your teaching notes organized and easily accessible whenever you need them
• Notifications system to help you stay on top of your schedule and updates so nothing gets missed
• Personal link for students that you can share so they can easily book available time slots in your calendar based on your availability
• Drag and drop functionality to effortlessly organize and rearrange your content, tasks, and events

SmartCookie is built specifically for language teachers: for those who teach privately on their own (€19 a month) and for teams of teachers and small academies (Teams, €19 per teacher and less from the 4th teacher). It brings your calendar, bookings, notes, tracking, lesson packs and payments together in a single system, instead of a generic tool you have to adapt or a complex one you have to learn.

Most teaching organization apps are general productivity tools used in all kinds of settings, such as schools or institutions. For example, platforms like Google Classroom are designed mainly to manage group classes in any subject in a school environment.

Teachers often rely on general productivity tools like Notion or spreadsheets, or scheduling tools like Calendly, to organize their teaching. These tools are flexible, but they aren't designed for the daily workflow of language teachers, and they don't handle individual student management, recurring one-to-one lessons, attendance counting, personalized planning, flexible scheduling or ongoing tracking of each student's progress.

That focus is what makes SmartCookie simpler and closer to how language teachers really work than a general productivity tool or an institutional system. Compare SmartCookie with Calendly, TutorBird and other tools.

SmartCookie replaces fragmented organization systems by giving freelance language teachers a single workspace to manage their daily teaching activities.

Instead of keeping lesson plans in notebooks, tracking students in spreadsheets, and managing schedules in separate tools, teachers can centralize everything in SmartCookie.

Each student, lesson, note, and schedule is connected in one place, making it easier to update information, stay organized, and follow each learner's progress over time.

This unified workflow helps reduce manual organization work and allows freelance language teachers to manage their teaching more efficiently and consistently.

Yes, SmartCookie is well suited for online language teachers. It helps you schedule and plan lessons, manage students, and track progress in one simple system without switching between different tools.

Yes, SmartCookie is also well suited for in-person language teachers. It helps you manage students, schedule lessons, and track progress in one simple system without relying on spreadsheets, notebooks, post-its, or separate tools.

SmartCookie is built mainly for language teachers, both those who teach on their own and teams of teachers or small academies (SmartCookie Teams), because its features are built around their workflows, such as calendar management, scheduling, lesson planning, note-taking, and student progress tracking.

However, many of those features can also be useful for other types of educators who work one-on-one or with groups, such as private tutors, online tutors, exam preparation tutors, academic support tutors, or neurolanguage coaches.

These roles share similar needs when it comes to scheduling, organizing students, planning lessons, and tracking progress over time. We are always open to suggestions for improving SmartCookie, so feel free to contact us.

Time management is crucial for freelance language teachers because they manage multiple students, classes, and schedules at the same time without the structure of a traditional workplace.

Effective time management helps teachers stay organized, avoid scheduling conflicts, and ensure that each student receives consistent attention and progress tracking.

It also reduces stress caused by last-minute planning and administrative tasks, and allows language teachers to focus more on teaching and less on logistics.

Yes. You get 14 days free, no credit card needed, to see whether SmartCookie fits the way you teach before starting a paid subscription.

During the trial you can use every feature, including calendar management, scheduling, lesson planning, note-taking and student progress tracking.

SmartCookie costs €19 a month if you teach on your own, or €15.20 a month with annual billing. For teams you pay per teacher: €19 for each of the first 3, €17 from the 4th to the 15th and €15 from the 16th, with 20% off on annual billing. VAT not included. 14 days free, no card details needed.

Want to compare? See how SmartCookie's price stacks up against other tools, like Calendly or TutorBird.

Yes, SmartCookie may occasionally offer discount codes during special promotions or limited-time campaigns.

If a discount code is available, it can be easily applied during the checkout process to reduce your subscription price.

Yes, you can cancel your SmartCookie subscription at any time from your account settings. Your access will remain active until the end of your current billing period, and there are no hidden cancellation fees.

SmartCookie accepts payments securely via Stripe, allowing you to pay with major credit and debit cards.

You can contact SmartCookie customer support by emailing us at info@smartcookieapp.com or via WhatsApp at +34611151527. We pay close attention to every teacher and provide personalized support as quickly as possible.

SmartCookie customer support typically responds immediately via phone or WhatsApp during business hours (Monday to Friday, 08:00–18:00 CET) and within 12 hours for email requests. On weekends, replies may take slightly longer.

We aim to respond as quickly as possible and provide helpful answers to any questions.

Many freelance language teachers use SmartCookie to simplify their lesson planning, scheduling, note-taking, and student management.

Language teachers often mention that SmartCookie helps them stay more organized, save time, and bring more clarity to their teaching life by keeping everything in one place instead of relying on multiple tools.

One teacher, Inés, described it best:

I honestly don't know how I managed my teaching life before SmartCookie.

SmartCookie's mission is to simplify teaching management so that language teachers can focus on their passion: teaching.

Our team deeply values the teaching profession and believes it has the power to change the world, one lesson at a time.